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child care stabilization grant taxable

März 09, 2023
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associated with the licensed capacity of 50. Important note: Although there is federal guidance on how the Stabilization grants are to be administered, each state may interpret this guidance slightly differently. State, Territory, and Tribal Lead Agencies have broad flexibility to operate the CCDF program and have a number of options within federal statute and regulation to adapt policies in order to maintain continuity of services for families affected by a disaster. Is this deductible? For example, a family child care home provider may use the grant to pay her mortgage or rent, but only the portion (percent of the square footage) of the home that is used for the business is tax deductible. Lead Agencies have the option to waive the income eligibility requirements for children who receive (or need to receive) protective services, if determined to be necessary, on a case-by-case basis. What can EEC-licensed programs use the C3 grant funds for? However, it would be allowable for a Lead Agency to use the supplemental appropriations under the Coronavirus Aid, Relief, and Economic Security (CARES) Act (Public Law 116-136) or Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act of 2021 (Public Law 116-260) to pay for both a closed provider and a new temporary replacement provider; the CARES Act and the CRRSA Act specifically say that the supplemental funds can be used to provide continued payments and assistance to child care providers in the case of decreased enrollment or closures related to coronavirus, and to assure they are able to remain open or reopen. Depending on a lead agencys licensing and health and safety rules, Head Start and Early Head Start programs may meet the criteria to be considered eligible for ARP Act stabilization subgrants. States have flexibility to exclude ARP Act child care stabilization funding when determining eligibility for TANF, and ACF encourages states to use this flexibility. These grants are in addition to other pandemic-related relief funds (e.g., CARES grants, Paycheck Protection Program loans, EIDL loans). If a program closes temporarily during the 12-month grant period due to inactive status, will the program still be eligible for the grant during that month? The tutoring or academic support services do not occur during the regular school day pursuant to 42 U.S.C. The CCSG Workforce Amount began with the July 2022 grant payment for providers starting the month following application approval. The allowable uses of subgrant funds are the same for tribal child care providers as for state and territory providers, except that tribal lead agencies may use any of the stabilization funds for construction or major renovations. OCFS is prioritizing workforce support for child care staff by requiring that at least 75% or the Child Care Stabilization Grant 2.0 for Workforce Supports be spent on workforce support expenses. Yes, additional child care staff or staff time to assist with cleaning and health screening is an allowable use under CCDBG as an activity to improve the quality of child care services and child safety (45 CFR 95.53(a)(10)). Tribal lead agencies may determine which provider types to include in their stabilization subgrant programs, as long as those providers are eligible and qualified, as defined in the ARP Act, which may include limiting subgrants to tribally operated centers. Tribal lead agencies may use CCDF funds from more than one funding stream (i.e., Mandatory, Discretionary, Supplemental, or stabilization funds) to fund a construction or major renovation project, as indicted in their application for construction or major renovation (. Can a sole proprietor of an FCC use the grant funds to pay expenses that are associated with the program but are also inclusive of normal household bills? Use quality dollars to provide immediate assistance to impacted providers, even if they. To paint a picture, child care centers today are facing decreasing revenues due to lower enrollment, higher expenses to operate safely during the pandemic, and severe and ongoing staffing difficulties. The Centers for Disease Control and Prevention (CDC) guidance suggests staggering drop-off and pick-up times and/or having a child care provider meet children outside of the facility when they arrive. All programs will receive a 1099 for grant funds received. CCDF funds, including supplemental funds, cannot be used to cover tuition or copayments for families that are not eligible to receive CCDF child care subsidies. With limited exceptions, home visiting does not fall within any of these allowable uses. Q: Does the federal guidance for this grant require providers to gift any of it to parents? For tax purposes, she should reserve a portion of the grant amount to go toward her taxes. The PowerPoint from the training sessions can be found on the EEC website under the Resources section: The feedback will only be used for improving the website. The C3 grant funds may be used for wages and benefits for child care program personnel, including compensation for any staff supporting a child care center or family child care providers and their employees. How far back can a program go in paying these previous expenses? The provider can indicate the preferred method in LEAD. Continued non-compliance puts you at risk of losing your CCSG award. Yes, lead agencies can use funding from the administrative, supply-building, and technical assistance set-aside of up to 10 percent for states and territories and 20 percent for tribes to cover personnel costs associated with administering the stabilization funds, including term-limited staff. In almost every situation, a provider will benefit financially from these grants even after taxes. Additionally, FMAP rates are applied quarterly, which means that the original FY 2020 FMAP rates apply to CCDF funds received in Q1, but the enhanced FMAP rates apply to CCDF funds received in Q2, Q3, and Q4. Intermediaries are subject to the same obligation and liquidation period for ARP Act stabilization funds regardless of whether those funds are for administering the subgrants or one of the administrative, supply building, or technical assistance activities. Q: When you give a bonus to your staff, do you treat the deduction the same as payroll deductions? (See section 2202(d)(B)(i) and (ii) of the ARP ActVisit disclaimer page.). Sometimes ARP Act child care stabilization funds are received by child care workers receiving federal housing assistance in such a way that they may be regarded as temporary, nonrecurring, or sporadic payments. Programs in inactive status are not able to apply or recertify their stabilization grant while they are in inactive status, as only programs that are open to serve children are eligible for stabilization grants. The instructions for submitting applications for construction or major renovation (available on the OCC website) require the tribal lead agency to describe the percentage of floor space that will be used to provide direct services to children. General Grant Questions Q1. Further, child care providers should keep certain things in mind when determining how to interact with parents in order to control COVID-19. The supplemental appropriations under the CARES Act and the CRRSA Act can be used to provide child care assistance to health care sector employees, emergency responders, sanitation workers, farmworkers, and other workers deemed essential during the response to the coronavirus, without regard to the income eligibility requirements. Enter your LEAD username, enter your LEAD password, and click Login. However, Lead Agencies may apply for temporary waivers for extraordinary circumstances in response to emergency situations in accordance with 45 CFR 98.19. To the extent that child care workers continue to participate in TANF, SNAP, or Medicaid, child care workers would not lose WIC as a result of receiving child care stabilization funding. (45 CFR 75.2Visit disclaimer page). Note: Applications for the Child Care Stabilization Grant Program were due by 11:59 PM on March 30, 2022. Therefore, the grants could be excluded for SNAP purposes because they may end up being excluded from income as a reimbursementVisit disclaimer page,non-recurring lump sum paymentVisit disclaimer page, or cost of producing self-employment income (once spentVisit disclaimer page). Q: If I use the grant for my IRA, can I deduct 100% of this on my taxes? As this requirement applies to the date of application, a school-age program that is closed during the summer would be eligible for a subgrant if the program applied for the subgrant when it opened again to provide child care services, such as in the fall when school reopens. I feel like its just more income I have to claim and pay taxes on. These are grants offered to child care providers as a part of the American Rescue Plan and are designed to help with operating expenses. Q: How do I pay myself for the hours I work in the weekends or after work hours? Take the money! In addition, lead agencies can and are expected to use some of their ARP Act stabilization set-aside to help child care providers access and apply for assistance, free of charge to the provider. Stabilization Help Line: 844-863-9319 Hours: Monday - Friday, 8:30 AM - 4:30 PM Applications must be posted on the lead agencys child care website. Please remove any contact information or personal data from your feedback. All CCSG providers approved for the award between July 2021 and September 30, 2022 will be paid monthly through June 2023. Supporting documentation should demonstrate that the purchase in question falls within at least one of the allowable use categories. Please do not include personal or contact information. FMAP rates and state matching requirements are published on the GY 2020 state and territory CCDF allocation tables page. This could include posting a PDF copy or screenshots of the applications. Get more information about KidKare. What is fiscal monitoring as it relates to this grant program? About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features Press Copyright Contact us Creators . Costs claimed toward the grant must align with your business expenses reported in your federal taxes. Thus, lead agencies should check their own laws and procedures to ensure that using funds for incentives is acceptable practice. Thus, a policy that terminates the receipt of the subsidy at redetermination for a child who is otherwise eligible is inconsistent with the law and the rule. Specifically, providers serving children who receive CCDF services would need to meet requirements for health and safety standards, training, inspections, and background checks. These incentives are considered quality expenditures. This program doesnt just impact parents and childcare providers either. No. Published on Monday, March 22, 2021. Therefore, providers participating in their ARP Act stabilization subgrant programs may terminate an employee for cause during the subgrant period. This applies to regular CCDF, CARES, CRRSA, and the ARP Act supplemental discretionary funds. The CCDF rule allows for copayments to be waived for families whose incomes are at or below the poverty level for a family of the same size, for children in protective services, or other criteria the Lead Agency establishes. Will the Child Care Stabilization Grant funding be considered income when I file my 2021 taxes? OCC will not consider construction or major renovation applications for facilities that do not provide direct child care services to children. A: No, because paying yourself does not create a deduction. Child care providers may use subgrants to cover a range of expenses such as personnel costs; rent or mortgage payments; insurance; facility maintenance and improvements; personal protective equipment (PPE) and COVID-related supplies; training and professional development related to health and safety practices; goods and services needed to resume providing care; mental health supports for children and early educators; and reimbursement of costs associated with the current public health emergency. The definition of what counts as income for the EITC is determined at the federal level and includes all income reported to the IRS as part of a tax filers Adjusted Gross Income (AGI). Some child care businesses may qualify for tax credits to support paid sick leave while they receive a vaccine and recovery from any side effects. In order to request temporary waivers for extraordinary circumstances in response to emergency situations, the Lead Agency must submit a written request to the Office of Child Care (OCC) Director (with a copy to the OCC Regional Program Manager), indicating the reason why the Lead Agency is requesting the waiver including a description of the extraordinary circumstances. A: Yes. OCC notes that incentives that are not connected to child care programs activities are not an allowable CCDF expenditure. Eligibility and award amounts will be determined at the site level based on each sites licensed capacity and will consider the communitys SVI. For example, if an application was submitted such that the first month of the grant is September, they would need to recertify at the beginning of October. Therefore, lead agencies are strongly encouraged to use that discretion to disqualify child care providers who have had their license or ability to participate in the subsidy program revoked or who are under investigation. While the guidance in this response focuses on how ARP stabilization funds impact the eligibility of child care workers for federal benefit programs, the same guidance would apply to funding from regular CCDF funds and supplemental funds provided under the CARES Act, CRRSA Act, and ARP Act, when the funds are used as stabilization grants or similar provider grants/stipends. a Are the grant funds taxable? Not all applications are guaranteed to be approved. The plan includes $24 billion in child care stabilization grant funding for states, territories, and tribes to distribute within their state using the Child Care and Development Grant (CCDBG) formula. For Group and School Age/Center-Based (GSA)programs, the formula will use a centers total licensed capacity to calculate the base amount of the monthly payment. Will EEC make an unscheduled visit to conduct fiscal monitoring activities? Some page levels are currently hidden. Tom Copelands Blog: Taking Care of Business Because the ARP Act Supplemental CCDF Discretionary funds allocated at section 2201 can be used for the same purposes as regular CCDF funds, states and territories making major policy or programmatic changes effective before October 1, 2021, were instructed to submit amendments to their current FY 2019-2021 CCDF Plans. This presents an administrative challenge for using grant funds, because if you dont do it correctly you may lose your funds. In order to serve children outside of the service area established by the child count and the CCDF Plan, a Tribe would need to submit a CCDF Plan amendment to change its service area, and the new service area would have to be on or near the reservation. Program highlights follow below. The ARP Act supplemental funds may also be used to support child care providers in accessing COVID-19 vaccines. Fiscal monitoring refers to the process EEC will follow to assess if grant award recipients are both using and documenting their use of grant funds correctly. EEC can then help the provider determine whether any funds need to be returned. Agreements with intermediaries should include a requirement for intermediaries to collect and report data to lead agencies on a regular basis, as lead agencies will be expected to report on this information. Lead agency agreements with intermediaries must meet CCDF requirements at 45 CFR 98.11Visit disclaimer page and are subject to the same obligation and liquidation periods for the stabilization funds. Each state will receive anywhere from $39 million to $2.9 billion in funding from the grant to distribute as they see fit to eligible child-care providers. Section 103(d) of the American Taxpayer Relief Act amended the relevant statutory provision, 26 U.S.C. CRANSTON, RI - The Rhode Island Department of Human Services (DHS) is pleased to announce a new grant program designed to support and stabilize Rhode Island's child care industry. Step 1: Submit an OK Child Care Application Step 2: OKDHS reviews the application Step 3: OKDHS approves the application Step 4: Child care program is notified of approval via email Step 5: Payment will be delivered after the application period ends and your application has been approved. However, as stated above, efforts to increase access to licensing is considered a supply building activity. HUD regulations specifically exclude temporary, nonrecurring, or sporadic income from the definition of annual income (24 CFR 5.609(c)(9)). We encourage family child care providers to contact a tax advisor about what should and should not be reported as part of ones AGI. While we support Lead Agencies attempts to stabilize child care supply and funding during the public health emergency, under existing law and rules, it is not allowable for a Lead Agency to use regular CCDF funds to double-pay subsidies to two different providers for the same child for the same time of service. Providers are allowed to use the subgrant funds to continue to pay full compensation and benefits in order to meet the certification requirements. No, lead agencies cannot use ARP Act stabilization funds for direct child care services. You may view payment status by logging in. This page is located more than 3 levels deep within a topic. If a Lead Agency is unable to fully liquidate its CCDF FY2018 incurred obligations by September 30, 2020 due to the COVID-19 pandemic, there are three options to consider. Welcome to the Child Care Stabilization Grant Application System! The CARES Act and the CRRSA Act do not address use of funds for construction or renovation; accordingly, regular CCDF/CCDBG rules apply. In those circumstances, the ARP funds would not affect an individuals annual income used to calculate the individuals portion of rent. When child care providers struggle, this creates a ripple effect in the economy when families cant get childcare. Are there other local resources or options for testing? However, lead agencies may use part of their set-aside for administration, supply building, and technical assistance to help license-exempt, non-CCDF-eligible providers become CCDF-eligible so they can be eligible to apply for ARP Act stabilization subgrants. The CCDF regulation at 45 CFR 98.20(a)(3)(ii) clarifies that the protective services category may include specific populations of vulnerable children as identified by the Lead Agency. Child care providers also may not involuntarily furlough employees employed on the date of submission of the application. As this requirement applies to the date of application, a school-age program that is open only during the summer would be eligible for a subgrant if the program applied for the subgrant when it opened again to provide child care services, such as in the summer when the program reopens. Under federal rules, lead agencies must ensure that parents of children receiving Child Care and Development Fund (CCDF) assistance have unlimited access to their children while they are attending child care. Because efforts to increase access to licensing are considered a supply building activity, funds from this set-aside could be used to create a child care licensing department for the tribe. Sept. 1, 2021: The Office of Child Development and Early Learning (OCDEL) is making American Rescue Plan Act (ARPA) Stabilization Grants available to eligible child care providers. OCC encourages child care providers in the financial position to provide relief from copayments and tuition for families to use non-ARP Act stabilization funds to provide that relief and prioritize the relief for families with incomes below 85 percent of state median income. It is a tool to assist child care providers in tracking expenditures made with C3 grant funds. If necessary, you may need to include an explanation of how the items or staff time in question fall within the allowable categories. Alternatively, a Lead Agency may seek a waiver due to extraordinary circumstances that would allow double subsidy payments to two providers for the same child and period of service. The CCDF final rule at 45 CFR 98.16(aa) requires the Statewide Disaster Plan (or Disaster Plan for a tribes service area) to incorporate guidelines for continuation of child care subsidies and child care services. Section 658E(c)(2)(B) of the Child Care and Development Block Grant (CCDBG) Act, 42 USC 9858c(c)(2)(B), and 45 CFR 98.31 of the CCDF regulations require CCDF lead agencies to have in effect procedures to ensure that child care providers receiving CCDF funds afford parents unlimited access to their children and the providers during normal hours of operation and whenever the children are in the care of the provider. Alternatively, CCDF Lead Agencies also have the option of interpreting the prohibition as applying only during times when schools are open for in-person classes, since there may not be a regular school day during times when schools are closed for in-person classes. Yes, Tribes may amend their CCDF Plan to change their definition of Indian Child. While Tribal Lead Agencies have some flexibility in defining "Indian Child," the definition must be limited to children from federally recognized Indian Tribes, consistent with the CCDBG Act's definition of Indian Tribe (45 CFR 98.2). After September 30, 2022, no additional CCSG awards will be made. All Lead Agencies may use CARES Act or CRRSA Act funds for minor renovations, as described in 45 CFR 98.56(b), but only Tribal Lead Agencies may use the CARES Act and CRRSA Act funds for construction or major renovations. Lead Agencies could also apply for a waiver to establish eligibility periods less than 12 months to serve targeted populations (such as health care, emergency, and essential workers) that have a time-limited need for child care. In total, the program provided over $534 million . This webinar, presented by child care business expert, Tom Copeland, will cover all the new tax changes affecting family child care providers for 2021.These include the Child Care Stabilization Grants, SBA forgivable loans, new child tax credit, what's deductible in the era of COVID, calculating your Time-Space% if you have been closed, and more. View a submitted Stabilization 1.0 or 2.0 grant application by clicking the button below: View a Submitted Application Stabilization Help Line: 844-863-9319 Yes, Lead Agencies may pay child care staff based on a childs enrollment rather than attendance. The purpose of the child care stabilization grants is to support child care centers and home-based child care providers to stay open or reopen. How is a programs licensed capacity determined? First, Lead Agencies can consider re-purposing other obligations in FY2018 or FY2019. States and territories must use at least 90 percent of their ARP Act stabilization allocations for subgrants to qualified child care providers, and tribes must use at least 80 percent of their allocations for subgrants. FCC programs do not have to serve 10 children at the time of application. No. If a program is awarded funding, they are not eligible to apply for another grant for a period of three years. In contrast, the child care sector provides non-parental care and early education for children. Child care providers cannot use the C3 grant funds to cover an individuals family subsidy co-payments but can use the funds to stabilize or reduce the tuition charged to families that do not receive subsidies. Regarding federal tax rules, please contact the Internal Revenue Service for guidance. Such a record could say, February 23, 2022 - $4,000 pay myself with the Stabilization grant.. Is the Child Care Provider Stabilization Grant taxable? Tribal lead agencies may use CCDF funds from more than one funding stream (i.e., Mandatory, Discretionary, Supplemental, or stabilization funds) to fund a construction or major renovation project, as indicted in their application for construction or major renovation (https://www.acf.hhs.gov/occ/policy-guidance/tribal-construction-or-major-renovation). Therefore, even if a Lead Agency opts to use CCDF to fund a child care providers caregiving and supervision of a child who is participating in remote learning, the Lead Agency cannot use CCDF to fund any instruction or services associated with academic credit or a schools program. With limited exceptions, the funding of home visiting programs is not an allowable use of the ARP Child Care Stabilization Funds. Self-employed FCC providers should keep separate accounts and records for business and personal finances. Q: What if I paid myself with this grant and then later realize that I can use it for items used 100% for my business. Yes, essential workers are subject to the eligibility requirement that family assets do not exceed $1 million. January 10, 2023. Rent (including rent under a lease agreement) or payment on any mortgage obligation, utilities, facility maintenance or improvements, or insurance. In addition, Tribes would have to consult with nearby Tribes (if applicable) to ensure children in the adjoining areas are not being served by other Tribes. For example, building a new entrance to better align with CDC health and safety recommendations during drop off/pick up would likely constitute a structural change and would likely not be allowable. 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Help the provider determine whether any funds need to be returned to continue to full! We encourage family child care sector provides non-parental care and early education for children in your federal taxes,. This grant require providers to contact a tax advisor about what should and should not be as!, she should reserve a portion of rent the site level based on each sites capacity... Rescue Plan and are designed to help with operating expenses awarded funding, they are not an use... Determined at the time of application renovation ; accordingly, regular CCDF/CCDBG rules apply above, to... Of funds for direct child care Stabilization grant application System increase access to licensing is considered a supply activity. Applies to regular CCDF, CARES grants, Paycheck Protection program loans, EIDL loans.. No additional CCSG awards will be paid monthly through June 2023 definition Indian... 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